A potential client should be able to find you, book you, sign, pay and stay on track without you stitching five tools together. CapeWeb gives your practice one connected system and sets it up for you.
Your practice stays personal. The admin stops depending on your memory.
You became a coach to help people make progress. Yet every new enquiry creates diary messages, forms, proposals, agreements, notes, tasks and invoices for you to coordinate.
When those steps live in different tools, small things get missed. A lead goes quiet. A client forgets an action. An invoice waits. You end up carrying the whole practice in your head.
Back-and-forth booking, repeated client details and agreements that still need chasing.
Notes in documents, actions in messages and no clear place for the client to return to.
Invoices, payment reminders and website updates pile up until a coaching day becomes an admin evening.
CapeWeb coaching software connects the admin around your work. A booking creates the client record. Agreements, sessions, actions and payments stay attached to that person. You open one workspace and see what needs you.
Every booking, document, action and payment arrives through one clear experience.
Today's sessions, unsigned agreements and unpaid invoices appear in one view.
Reminders and follow-ups happen without another task living in your head.
Monday, 14 September
Today's sessions
Needs attention
Each completed step prepares the next, so you do not retype client details, search old messages or remember every follow-up yourself.
Clients choose a live time in their own timezone. Google Calendar blocks busy slots, Meet links are created automatically, and reminders go out before the session.
What changes for youFewer diary messages, no double-booking and a complete client record from the start.
Send a branded proposal through a private link. The client can accept, pay a deposit and sign the coaching agreement online. The platform records the signature trail and can prepare the invoice.
What changes for youThe first session starts with the scope, agreement and payment expectations already clear.
Keep shared session notes, private coach notes, tasks and resources in the client's portal. Clients open it through a secure magic link and can complete their own action items.
What changes for youNext actions are not buried in an inbox. Practice and Studio can also draft notes from a consented recording for you to review.
Send branded invoices with Yoco pay links, record EFT payments and run recurring plans. Automatic reminders escalate overdue invoices while the daily briefing shows what still needs you.
What changes for youLess manual follow-up and one clear view of what is paid, due or overdue.
CapeWeb writes, builds and maintains a website that helps the right clients understand your offer and take the next step. You do not need to brief a separate web designer or connect the pieces yourself.
Every plan gives you the connected path from booking to payment, plus a managed website. Start at R1,995 a month, then add AI notes, group programmes, marketing or team capacity when you need them.
Solo coaches who want one working system from day one.
Consolidates ±R3–4k/moof practice software and website care
Working practices that want notes and more admin handled.
Consolidates ±R6–9k/moof admin help, software and website care
Multi-coach practices that need team capacity and hands-on support.
Consolidates ±R10–15k/moof agency support, software and part-time admin
Plans include the website build on a 12-month initial term, then continue month to month. Unused change hours do not roll over. Extra work costs R850/h. AI recording always asks for client consent, and recorded hours reset each calendar month. Prices exclude VAT.
These are the questions coaches ask when they want less admin without losing control of the client relationship.
No. The platform handles the repeatable admin around your coaching. You stay in control of how you coach, what clients see and when anything is sent. Your conversations and sessions remain personal.
CapeWeb does. We configure your practice details, services, prices, client records, calendar, payments and email. You review the setup and choose which automations should run.
Very little. Clients book through a clear private link and open their portal with a secure magic link. There is no app to install and no password to remember.
Yes. The platform is configured around your services, prices, packages and agreements. It connects to Google Calendar and Yoco, while your clients use simple branded links.
We can connect your existing website to the platform or rebuild it as part of your plan. We will recommend the shortest route after reviewing what you already have.
Recording only happens with explicit client consent, asked at booking and never pre-selected. Everyone must agree in a group session. The AI creates a draft for you, and nothing reaches a client until you review and publish it.
After the 12-month initial term, your plan continues month to month. You can export your client data in a readable format at any time, and we provide a working export of the website when you leave.
In a free walkthrough, we will map one real client journey through your practice and show you exactly what CapeWeb can take off your plate.